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The purpose of this Information Alert is to remind the Campus that an HR Front End (HRFE) transaction for a Notice of Non-Reappointment must be submitted to the UIC HR Service Center for any Academic Professional or Faculty staff member who will not be reappointed beyond the end of the current academic year ending on August 15, 2016 no later than January 29, 2016. This includes:
Permanent full‐time Academic Professionals on hard funds employed for less than 4 years
Permanent full‐time Academic Professionals on soft funds who have completed at least 4 but less than 5 years of service
Full‐time Postdoctoral Research Associates on hard funds
Faculty in year 1 of their tenure‐track probationary period
Faculty who are entitled to formal notice based on their appointment percent time and source of funds. Please review policy 901 Notice of Non-Reappointment for Tenure-Track and Non-Tenured Faculty to determine whether formal notice is due.
Academic Professional Notices of Non-Reappointments can start and end at any time, as long as they cover the sufficient notice period to which they are entitled. However, Postdoctoral Research Associates that are paid from guaranteed/hard funding and who do not receive their notice 6 months prior to the end of their contract must be offered another full year appointment.
We understand that not all appointments run on the academic year, but if there is no end date on the job, the standard academic year date is presumed. You may confirm appointment terms by viewing the employee’s Notification of Appointment (NOA) on the NOA tab in the HRFE system.
To submit the NONR transaction, please complete an Employee Job Record Change transaction in the HRFE system, with the necessary terminal letter attached, and route to the UIC HR Service Center no later than 5PM, Friday, January 29, 2016. The Job Comments section should confirm that the employee’s current mailing address information has been verified and is accurate. The amended Notification of Appointment (NOA) reflecting the initial notice of non-reappointment will be mailed to the employee’s mailing address by the Board of Trustees Office.
To alert UIC HR of pending NONR transactions, please email the HR Service Center at UICHRServiceCenter@uillinois.edu with the name and UIN of the employee(s) that you are submitting. Please also specify in the subject line if the NONR is for an Academic Professional, Postdoctoral Research Associate or a Faculty employee. This will help ensure transactions are processed by the Board of Trustees deadline.
Please reference the UIC Human Resources Website for detailed information on the Academic Professional Notice of Non-Reappointment process, Policy Information and Job Aids.
Please refer to the Faculty Handbook specifically Policy 901: Notice of Non-Reappointment for Tenure-Track and Non-Tenured Faculty for detailed information regarding notice rights for Faculty employees. Additionally, faculty covered under the Non-Tenure System Faculty Collective Bargaining Agreement must be informed of their reappointment or non-reappointment by specified dates, even if a Notice of Non-Reappointment is not required by the Board of Trustees. Refer to Article IX.B.3 for further information.
For all other appointments where no formal notice of non-reappointment is required, units should do their best to give a reasonable period of notice to the employee if the employee’s contract will not be renewed.
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